Operating Rules

Last Updated: December 2, 2020

Section I: Reservations

No member may fly a Key City Fliers aircraft without having reserved time for the flight using AircraftClubs.com.

It should be thoroughly understood that the proper use of the reservation feature provided is the key to a successful cooperative operation, maximum use of the aircraft, and maximum utility to all members.

Therefore, you should be careful to follow these rules:

  1. A member may only reserve one aircraft for one time period and reserve precisely the time you intend to use it. Do not reserve the aircraft for “all day” unless you want the aircraft for the entire day. Instead, make your reservations specific (e.g. from 9:30 AM to 5:30 PM; or 11:30 AM to 3:30 PM, etc.).
  2. Members are limited to a total of five (5) reservations at any given time.
  3. Each member must indicate his/her destination and telephone number at the time the reservation is made for long cross-country flights or overnights away from Dubuque. For example: Atlanta, GA – 563-555-1212, etc.
  4. Cancel as soon as you know you cannot keep a reservation, whether for weather or any other reason. Do not assume that the aircraft will not be needed, even in inclement weather. Adjust your reservation if you find you will be delayed in leaving or returning early.
  5. If you will be delayed in returning on a cross country flight, attempt to extend your reservation in AircraftClubs.com and inform any members with overlapping reservations with the approximate time of your return. All delays should be reported promptly to prevent any undue anxiety, investigation, or search, plus the schedule correction of the aircraft.
  6. Contact other members or a Club director for assistance if you feel a reservation rearrangement can solve a particular reservation problem.
  7. When an aircraft is scheduled for a long cross-country flight and is delayed in departing or still hangared, the member who has a reservation should be contacted before the aircraft is re-scheduled to another member. (This does not relieve the scheduling member of the responsibility of delaying the start or canceling the reservation completely.)

Section II: Restrictions of Use

  1. Each flight shall have a Club member as Pilot in Command of any Key City Fliers aircraft unless the member is being instructed by a Board-approved FAA-certified instructor.
  2. It shall be the responsibility of any member taking a Key City Fliers aircraft on an overnight cross-country to have the aircraft tied down or hangared and locked properly.
  3. All flights are to be made within the limits of the FAA certificate held by the member piloting the aircraft.
  4. All flights must be made with strict observance of all FAA, State and Local regulations as well as the Aircraft Operating Limitations.
  5. Instruction in any Key City Fliers Aircraft can only be obtained by a Board-approved FAA-certified instructor.

Section III: Inspection and Maintenance

  1. Pilots should check AircraftClubs.com, the black binder squawk sheets and the status board in the hangars for maintenance problems before going to the aircraft to make their pre-flight check of the aircraft. (Note: All aircraft logbooks are stored in the locker in the Cherokee hangar. Contact the Maintenance Officer if you need access to the locker.)
  2. There shall be a proper pre-flight inspection (with checklist) of any Key City Fliers aircraft performed by the pilot before all flights. This should include oil, fuel quantity and other safety checks, as well as any visual defects. Any aircraft found not airworthy shall not be flown and the reason shall be noted in the squawk sheet (located in the black binder of each plane) and on the maintenance board in each hangar; it is also essential to notify the Club Maintenance Officer or another club officer before leaving the airport. (This will help to speed up the maintenance process and make the aircraft available for flight.)
  3. Any aircraft defects found during or after the flight should be handled as in Section III, No. 2.
  4. All unattended aircraft should be tied down with controls locked or hangared and locked properly by each member after a flight.
  5. Keep the aircraft interior clean; de-bug the wings, spinner, cowl and elevator; clean the windshield with Lexan cleaner and buckle the seatbelts.
  6. Place any items not belonging to you which are found in the aircraft in the “Lost & Found” box located on the shelf at the rear of each hangar.

Section IV: General Rules

  1. All members shall observe all Federal Aviation Regulations, Local Airport Rules and all other Flight Regulations formulated for the operation of Key City Fliers Aircraft. All members shall conduct themselves in a manner that is a credit to the Key City Fliers organization they represent.
  2. No member shall receive flight instruction in a Key City Fliers aircraft from any instructor except those approved by the Board of Directors.
  3. No member may permit a non-member to fly a Key City Fliers aircraft or permit a member not qualified in a particular aircraft type to fly while the aircraft is in their custody.
  4. A student pilot may fly as a student only with an FAA-certified flight instructor or on a solo flight after receiving authorization from their instructor and while holding their student pilot certificate.
  5. Student pilots are not permitted to use aircraft overnight.
  6. Each member is responsible to see that their Medical and BFRs are current and that the current dates are posted on AircraftClubs.com.
  7. Each member is responsible for providing a current copy of their Medical and BFRs to the Club’s Membership Officer. If a current copy of a member’s Medical and BFRs are not on file, that member will be prohibited from scheduling and flying the club’s aircraft until such time as a current copy is provided.
  8. Being prohibited from flying the club’s aircraft does not relieve the member from paying monthly dues until such time as the member is allowed to return to flying club aircraft.
  9. Each member joining Key City Fliers shall receive a minimum of one (1) hour of instruction from an FAA-certified instructor in each of the club’s aircraft and be properly checked out on its equipment before they may take custody of and pilot the aircraft.
  10. Overloading of Club aircraft is prohibited. It is the responsibility of each member to know the authorized loading requirements of each aircraft before they fly it.
  11. Fees such as landing, ramp, tie down and parking fees will be paid for by the member.
  12. All receipts for fuel and oil purchased on cross-country flights must be presented to the Club’s Treasurer for reimbursement and logged in the plane’s black binder.
  13. All receipts for fuel turned in for reimbursement will be reimbursed at the current price for self-serve fuel at KDBQ on that given day, unless the price per gallon is less than the club’s discounted price received at KDBQ. If the price paid per gallon is less than the club’s discounted KDBQ price, the member will be reimbursed for the amount they paid.
  14. Key City Fliers aircraft shall not be used by a member for a commercial operation or for personal gain. A member may accept an offer to share the cost of a flight equally for a common interest. Particular care must be taken that it cannot be construed as a charter operation. A member may use Key City Fliers aircraft for personal transportation, for pleasure, in their business, or for their employer. No member may offer transportation for a profit.
  15. No member may perform any takeoffs or landings when Special VFR conditions exist unless they have been checked out to do so by an FAA-certified flight instructor.
  16. A minimum flying charge of one (1) hour per day will be assessed on all overnight flights away from Dubuque. For example, taking a plane for three (3) nights results in a minimum charge of three (3) hours of the aircraft’s current rate.
  17. There is a $500 deductible on any damage claim filed with the insurance company. Each club member is responsible for the first $500 of any damage caused to the aircraft while under that member’s care or usage, regardless of whether or not a damage claim is filed with the insurance company. Club members are required to report any and all damage that occurs to any club aircraft or is caused by the operation of any club aircraft. If the Board determines that there is liability on the part of a club member, that member will be billed for the repair of damages incurred, up to $1,000. If the damage is the result of operating outside of club rules, or due to careless or reckless operation, the $1,000 limit will not apply and the club or its insurance company may seek total damage recovery from the offending member.
  18. First, last and always, THINK SAFETY and use good judgment in your flying techniques.

Section V: Charges for Returning Aircraft Left Away from Dubuque

  1. Adverse Weather: If a Key City Fliers aircraft is left away from Dubuque because of adverse weather conditions which would make a prompt flight hazardous, the member is responsible for seeing that the aircraft is tied down or hangared and locked properly. They should then contact a Club Director and tell them the location of the aircraft so a note may be made on AircraftClubs.com and, if a problem exists, an attempt can be made to contact the next scheduled member who wants to use the aircraft. The member will return the aircraft immediately upon the advent of good weather. If returned by the Club, all expenses for such return will be charged to the member at the aircraft’s current flight rates. However, no minimum flight time or tie down fees will be charged to the member for the time the aircraft is away from Dubuque during the period of adverse or hazardous weather.
  2. Maintenance: Should it become necessary to obtain extensive or time-consuming repairs while on a cross country flight, the member is responsible for seeing the aircraft is tied down or stored and locked properly. They should then contact the Club president, or any director, to tell them the location and the exact problem with the aircraft so the proper authorization for repairs, may be given, and a note may be made on Aircraft Clubs, the status board and complaint sheet, plus an attempt to contact the next member scheduled to use the aircraft, if a problem exists. If the member must return before the aircraft can be restored to an airworthy condition, the Club shall pay for the temporary tie down, repairs and return of the aircraft to Dubuque. No minimum flight time will be charged to the member for the extra days the aircraft is away from home base due to maintenance. (NOTE: Any repairs required on a cross country flight over the amount of $200.00 must be approved by calling the Club president or other director).
  3. Reasons other than those listed above: When a Key City Fliers aircraft is left at an airport other than Dubuque at the convenience of the member, the member shall be responsible for the return of the aircraft and storage or tie down fees resulting there from. The minimum current rates for the aircraft shall continue to apply until the aircraft is returned unless relief from such charges is granted by the Board of Directors. All transportation cost incurred by the Club in returning the aircraft shall be paid by the member.

Section VI – Members’ Responsibilities

  1. Reasonable care during operation, including interior, being responsible for any damage due to carelessness by pilot member or passengers.
  2. Know the correct and safe operating procedures for each aircraft flown, noting proper operation by monitoring all gauges.
  3. Know the proper procedure for any emergency, including weather related flight, and avoid hazardous situations.
  4. Keep aircraft clean, both interior and exterior, including the removal of all debris, such as pop cans, gum wrappers, etc., after each flight. Clean the bugs off all leading edges and the windscreen.
  5. Know the proper way to lean the fuel mixture and avoid the yellow arc on the tachometer, to save on engine maintenance. (DO NOT REDLINE!!)
  6. Report any mishaps and/or damage to the Club’s Maintenance officer or other Club Officer to ensure that the aircraft will be ready, if possible, for the next scheduled flight.
  7. Be responsible for returning the aircraft by the end of your scheduled time to ensure that other members may use same aircraft as scheduled.

These operating rules and regulations are designed to aid in the systematic and equitable utilization of Key City Fliers aircraft. They are also designed to help each member have many enjoyable and safe hours of flying, at economical rates.

The operating rules are formulated by the Key City Fliers Board of Directors as provided in the bylaws and will remain in effect until revised rules are published.